Project Management for Small Business


Businesses - irrespective of their sizes, are in constant need to grow and expand. Especially, small businesses are looking forward to becoming big corporations in the coming days.

The only way to attain that height is by sufficing the needs of the client and consistently meeting their expectations. Delivering better services is the only way to become big and better. This also means that you have to keep improving and optimizing the process.

To achieve the goals, businesses need discipline, structure, and effort to deliver the project correctly without wasting money and time. Therefore, Project Management for small businesses can help manage the different aspects like testing and product development, marketing and promotion, customer service, accounting, and the various aspects of the process.

When you have the knowledge of its use, Project Management can become a compelling choice for creating, perfecting, and modifying the business process to a definite extent.

What is Project Management?

Businesses are likely to encounter some issues in their process which become really tough for them to resolve. With Project management, it becomes a great way to organize the business processes and solve the issues within a definite amount of time. It might sound complicated, but it is not.

Can you relate to these issues?

  • Miscommunication within teams/team members
  • Unable to meet the delivery date
  • Internal problems seem to be forever
  • Getting over-involved in projects
  • You missed the delivery date for the project
  • Rework is required when you almost thought that it is ready to deliver

This is not something that only you are facing, as over a half of small businesses have been and going through this. Besides, since they cannot keep wasting their effort and money on accomplishing these things, it worsens with time. If not taken proper action on time, it can be devastating for your endeavour.

So, all you need is the project management system to minimize the rework scenarios, get rid of confusion, and keep things in sync.

Project Management for small businesses can be an absolute bliss to keep under control while delivering the best within the given time.

Project Management can be defined as the way to implement skills, knowledge and techniques for the perfect execution. When followed accurately, it can take down the issues while improving the results.

Why Do Small Businesses Need Project Management?

Businesses need to keep a lot of things in mind. Besides, if you are looking forward to delivering items perfect that do not require any changes, it does not really happen. Even when we want perfection, we don't live in a perfect world. You will encounter problems, and hence you have to make adjustments accordingly for a successful project.

So let us have a look at some of the most common issues that can be encountered in the projects when you don't have proper project management in place.

  • You failed to deliver the project as per the estimated time
  • You are not able to assign the tasks, which is delaying the delivery
  • You are failing to handle a large number of projects at the same time

Such undesirable scenarios can result in hampering small businesses. Only when you have implemented the Project management tool can you enjoy its multiple benefits.

What Is The Importance Of Project Management?

Project Management for businesses includes distributing resources and planning to achieve the large and small objectives. There is a need for allocating and organizing the limited resources to acquire the maximum results.

A project needs all of these attributes for resource management:

  • Detailed Plan: A successful project needs to keep in account a lot of things like deliverables, variables, resources costs and labour for developing a proper plan.
  • Set timeline: A project can take a month or maybe a year, but there is a need for allocating time. This will help to move from one phase to another and get the project completed within time.
  • Proper Approach: In order to achieve the projects successfully, a systematic approach is a need. There should be multiple set timelines for the deliverables.
  • Specific Outcome: Every project must have goals. This will require defined inputs, results and processes which are different from the everyday outputs.
  • Bring better change: Every project should be taken by the company in a manner that brings a positive change to the company.
  • Keep the budget and timeframe in place: Every project comes with its budgets and deadlines. This requires staying organized, making and sticking to the plan, designating tasks to the skilled person and completing tasks on time for a better result.
  • Have control over the process: When you have control over the process, it can help in reducing the chances of mistakes. Implementing effective tools enables the team to prevent disorganized and stressful events.
  • Better Success Rate: With a project management tool, the chances of understanding the percentage of failure and success are higher. It helps keep an eye on the obstacles coming, keep track, milestones completed, and understand the requisites for project completion within the given time.
  • Gain Insights: Upon completing every project, you will always learn something valuable from the time and effort you had to invest. Combining the analysis and data gathered from business insights can become helpful in the process. This can be used in the future to make valuable changes.
  • Accountability: There is no doubt that when you assign them tasks and defines roles; the project can run in a smooth and efficient manner. When everyone knows what they need to do, it becomes easier and faster to complete a project.

Running a small business and proper execution of project management can help you enjoy a range of advantages. To achieve your goals, you have to keep control of the resources for evaluating the process. With the right project management tool, you can find it easy to get better and improved results.

With perfect Project Management Software, you can actually put an end to all of the issues. Moreover, these tools have been designed to enable easy use by the employees. Therefore, small businesses must start thinking of integrating project management software and eliminate undesirable scenarios.

Why Do Small Businesses Need PM Software?

Making the right choice of project management software is absolutely necessary to increase growth. This will even help you to do more with the little budget that you have allotted. While choosing the applications, you must make sure of some features so that it is able to fulfil the requirements of your business.

So, how to understand that an app fits your business requirements? Ensure that it meets the following criteria.

  • Easy collaboration with clients or teams: You must know that a successful project does not happen in just a few minutes. There is a need for in-app collaboration. Some of the main features are file-sharing or inbuilt chat. This is one such feature in a PM app that can become beneficial for businesses.
  • Mobile app: The app must have the ability to be compatible with mobile. It should not always be like the person has to sit in front of the system to post a comment. With the mobile integration, it can become accessible for the users.
  • Possibilities with integration: Small businesses must value the project management workflow. This is the core of the company. Therefore, there is a need for the PM software to have easy integration possibilities with other apps.
  • Capable project Management Apps: You will find much software available in the market with integrated project management as one of their features. But since you are totally aligned to project management, ensure that the app is dedicated to project management and provides other features associated with PM for seamless delivery.
  • Role features: There are many skilled employees involved in a project which means you have to provide permission to each of them. Therefore the app must have the feature inbuilt to offer authorization to as many employees as the project needs. Moreover, the options like view only, admin, and editing features ensure seamless functionality and timely delivery.

With all of these features integrated into an app, project Management can become seamless. However, since there are several names in the market claiming to be the best, we will cut the best options for you. This will make it easy for you to find a choice.

List of 5 best PM software for small businesses

  1. Basecamp
  2. Businesses have a lot to do, and especially when you are the owner, you have a hectic schedule. It, therefore, becomes a bit challenging to keep track of the tasks, projects and files. With Basecamp integrated into your process, it becomes easy to find everything within one space.

    This fantastic app has been designed to make it easy for businesses to upload files and documents. You can stay assured that you are getting updates of everything happening and creating a to-do list for fast delivery.

    Besides, there is a range of other features like a message board and group chat that enables seamless communication. This way, you can stay assured that you have the update of all the communication happening within the workspace. With the easy addition of employees and clients to any project, this app makes sure to keep things within the loop.

  3. Asana
  4. In the world of too many options for project management software, Asana is one name that outshines others.

    This is a profound tool that is extremely effective for supporting different project management styles and providing the control to organize and visualize the work.

    The app has perfect and intuitive designs along with allowing you to set things in a hierarchy. The navigation sidebar provided on the left makes it seamless as you can access state, inbox, messages, projects, and the personal task list.

    The primary dashboard includes the list of tasks and the due dates. The person who has been assigned for the project can find it easy to understand their daily task.

    Asana outshines others with its flexibility. This app does not have any static method to create the projects, tasks, or project sections.

    This app lets you create visual plans to find out the problematic areas and instantly resolve them. Being completely focused on easy collaboration, it can become easy for the team to remain on track.

  5. Trello
  6. Trello is great software created for small businesses to offer a platform that can keep the projects organized.

    This is a simple tool that does not have much of a learning curve to it. Your employees can instantly understand the way to operate it with the easy drag-and-drop and intuitive interface.

    You can create the new board from scratch or be able to choose templates from the range of options. Start from scratch and select anything from sales, design, marketing, team management, and a lot more.

    Upon completion, the app has the drag and drop features that you can use. This means when you have completed, you can drag the card on the list and keep track of the comments that have your name mentioned. This way you will not miss anything.

    Trello is a simple solution for small businesses that lets you manage the projects without much hassle. You can start by trying the free version, and if you like to proceed, you choose the monthly payment.

  7. Zoho Projects
  8. Zoho projects are the online PM tool that allows you to make a team plan, track the work and collaborate.

    This tool becomes a beneficial inclusion for small and midsize businesses. Now you can set the project plan and create the ad-hoc tasks throughout the team.

    There are several other features included in it that let you assign the work hours, create paths with the use of Gann charts and baselines.

    You can also create task reminders and make work allocations based on the team. The resource utilization and tracking work included in the app become effective for the managers to ensure that employees are not over or underworking.

    The availability of this app's mobile version makes it a great choice as it can be accessed from anywhere. Some of the other features included in the tool are forums for idea discussion, tracking activities, virtual meetings, and many more.

  9. Forecast
  10. The forecast is another name for the best PM app that can be beneficial for small businesses.

    The ability to unite with resources, projects, and other finance work in this AI-powered platform becomes a great choice. The project managers can leverage the automation facility included in the app to create the estimated timeframes, schedules, and also budgets.

    The detailed task list that you can create and set the priorities make it a great choice. The presence of task cards becomes a good choice for the team members to comment, register, and share the time spent.

    Project Management software can control the workflow by building out detailed task lists and flagging clear priorities.

    Task cards allow every team member to comment easily, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks.

    You can put together projects for any type of work; fix the time and material to achieve optimum results.

    The AI present in the app keeps learning from the previous work. It suggests the hours you generally register and help you by faster login. You can keep an eye on the time registration, and if they forget something, you can quickly notify them.

Conclusion

Now that you have gathered ample information about the project management software, you can start with one. No doubt there are a lot of problems that you will face in the course of handling your employees and therefore with one such software, you can ensure an easy task.

You must know that every app has its own set of advantages, and therefore make sure you are great at scrutinizing before choosing one. This way, you can make your clients happy by delivering on time, keep your employees not burdened with extra work and eventually expand your businesses.

Bear in mind that a small business has numerous challenges to face, but some challenges have easier solutions. So without any further waiting, choose your Project Management software according to your needs and requirements and offer on-time quality output.

Businesses - irrespective of their sizes, are in constant need to grow and expand. Especially, small businesses are looking forward to becoming big corporations in the coming days.

The only way to attain that height is by sufficing the needs of the client and consistently meeting their expectations. Delivering better services is the only way to become big and better. This also means that you have to keep improving and optimizing the process.

To achieve the goals, businesses need discipline, structure, and effort to deliver the project correctly without wasting money and time. Therefore, Project Management for small businesses can help manage the different aspects like testing and product development, marketing and promotion, customer service, accounting, and the various aspects of the process.

When you have the knowledge of its use, Project Management can become a compelling choice for creating, perfecting, and modifying the business process to a definite extent.

What is Project Management?

Businesses are likely to encounter some issues in their process which become really tough for them to resolve. With Project management, it becomes a great way to organize the business processes and solve the issues within a definite amount of time. It might sound complicated, but it is not.

Can you relate to these issues?

  • Miscommunication within teams/team members
  • Unable to meet the delivery date
  • Internal problems seem to be forever
  • Getting over-involved in projects
  • You missed the delivery date for the project
  • Rework is required when you almost thought that it is ready to deliver

This is not something that only you are facing, as over a half of small businesses have been and going through this. Besides, since they cannot keep wasting their effort and money on accomplishing these things, it worsens with time. If not taken proper action on time, it can be devastating for your endeavour.

So, all you need is the project management system to minimize the rework scenarios, get rid of confusion, and keep things in sync.

Project Management for small businesses can be an absolute bliss to keep under control while delivering the best within the given time.

Project Management can be defined as the way to implement skills, knowledge and techniques for the perfect execution. When followed accurately, it can take down the issues while improving the results.

Why Do Small Businesses Need Project Management?

Businesses need to keep a lot of things in mind. Besides, if you are looking forward to delivering items perfect that do not require any changes, it does not really happen. Even when we want perfection, we don't live in a perfect world. You will encounter problems, and hence you have to make adjustments accordingly for a successful project.

So let us have a look at some of the most common issues that can be encountered in the projects when you don't have proper project management in place.

  • You failed to deliver the project as per the estimated time
  • You are not able to assign the tasks, which is delaying the delivery
  • You are failing to handle a large number of projects at the same time

Such undesirable scenarios can result in hampering small businesses. Only when you have implemented the Project management tool can you enjoy its multiple benefits.

What Is The Importance Of Project Management?

Project Management for businesses includes distributing resources and planning to achieve the large and small objectives. There is a need for allocating and organizing the limited resources to acquire the maximum results.

A project needs all of these attributes for resource management:

  • Detailed Plan: A successful project needs to keep in account a lot of things like deliverables, variables, resources costs and labour for developing a proper plan.
  • Set timeline: A project can take a month or maybe a year, but there is a need for allocating time. This will help to move from one phase to another and get the project completed within time.
  • Proper Approach: In order to achieve the projects successfully, a systematic approach is a need. There should be multiple set timelines for the deliverables.
  • Specific Outcome: Every project must have goals. This will require defined inputs, results and processes which are different from the everyday outputs.
  • Bring better change: Every project should be taken by the company in a manner that brings a positive change to the company.
  • Keep the budget and timeframe in place: Every project comes with its budgets and deadlines. This requires staying organized, making and sticking to the plan, designating tasks to the skilled person and completing tasks on time for a better result.
  • Have control over the process: When you have control over the process, it can help in reducing the chances of mistakes. Implementing effective tools enables the team to prevent disorganized and stressful events.
  • Better Success Rate: With a project management tool, the chances of understanding the percentage of failure and success are higher. It helps keep an eye on the obstacles coming, keep track, milestones completed, and understand the requisites for project completion within the given time.
  • Gain Insights: Upon completing every project, you will always learn something valuable from the time and effort you had to invest. Combining the analysis and data gathered from business insights can become helpful in the process. This can be used in the future to make valuable changes.
  • Accountability: There is no doubt that when you assign them tasks and defines roles; the project can run in a smooth and efficient manner. When everyone knows what they need to do, it becomes easier and faster to complete a project.

Running a small business and proper execution of project management can help you enjoy a range of advantages. To achieve your goals, you have to keep control of the resources for evaluating the process. With the right project management tool, you can find it easy to get better and improved results.

With perfect Project Management Software, you can actually put an end to all of the issues. Moreover, these tools have been designed to enable easy use by the employees. Therefore, small businesses must start thinking of integrating project management software and eliminate undesirable scenarios.

Why Do Small Businesses Need PM Software?

Making the right choice of project management software is absolutely necessary to increase growth. This will even help you to do more with the little budget that you have allotted. While choosing the applications, you must make sure of some features so that it is able to fulfil the requirements of your business.

So, how to understand that an app fits your business requirements? Ensure that it meets the following criteria.

  • Easy collaboration with clients or teams: You must know that a successful project does not happen in just a few minutes. There is a need for in-app collaboration. Some of the main features are file-sharing or inbuilt chat. This is one such feature in a PM app that can become beneficial for businesses.
  • Mobile app: The app must have the ability to be compatible with mobile. It should not always be like the person has to sit in front of the system to post a comment. With the mobile integration, it can become accessible for the users.
  • Possibilities with integration: Small businesses must value the project management workflow. This is the core of the company. Therefore, there is a need for the PM software to have easy integration possibilities with other apps.
  • Capable project Management Apps: You will find much software available in the market with integrated project management as one of their features. But since you are totally aligned to project management, ensure that the app is dedicated to project management and provides other features associated with PM for seamless delivery.
  • Role features: There are many skilled employees involved in a project which means you have to provide permission to each of them. Therefore the app must have the feature inbuilt to offer authorization to as many employees as the project needs. Moreover, the options like view only, admin, and editing features ensure seamless functionality and timely delivery.

With all of these features integrated into an app, project Management can become seamless. However, since there are several names in the market claiming to be the best, we will cut the best options for you. This will make it easy for you to find a choice.

List of 5 best PM software for small businesses

  1. Basecamp
  2. Businesses have a lot to do, and especially when you are the owner, you have a hectic schedule. It, therefore, becomes a bit challenging to keep track of the tasks, projects and files. With Basecamp integrated into your process, it becomes easy to find everything within one space.

    This fantastic app has been designed to make it easy for businesses to upload files and documents. You can stay assured that you are getting updates of everything happening and creating a to-do list for fast delivery.

    Besides, there is a range of other features like a message board and group chat that enables seamless communication. This way, you can stay assured that you have the update of all the communication happening within the workspace. With the easy addition of employees and clients to any project, this app makes sure to keep things within the loop.

  3. Asana
  4. In the world of too many options for project management software, Asana is one name that outshines others.

    This is a profound tool that is extremely effective for supporting different project management styles and providing the control to organize and visualize the work.

    The app has perfect and intuitive designs along with allowing you to set things in a hierarchy. The navigation sidebar provided on the left makes it seamless as you can access state, inbox, messages, projects, and the personal task list.

    The primary dashboard includes the list of tasks and the due dates. The person who has been assigned for the project can find it easy to understand their daily task.

    Asana outshines others with its flexibility. This app does not have any static method to create the projects, tasks, or project sections.

    This app lets you create visual plans to find out the problematic areas and instantly resolve them. Being completely focused on easy collaboration, it can become easy for the team to remain on track.

  5. Trello
  6. Trello is great software created for small businesses to offer a platform that can keep the projects organized.

    This is a simple tool that does not have much of a learning curve to it. Your employees can instantly understand the way to operate it with the easy drag-and-drop and intuitive interface.

    You can create the new board from scratch or be able to choose templates from the range of options. Start from scratch and select anything from sales, design, marketing, team management, and a lot more.

    Upon completion, the app has the drag and drop features that you can use. This means when you have completed, you can drag the card on the list and keep track of the comments that have your name mentioned. This way you will not miss anything.

    Trello is a simple solution for small businesses that lets you manage the projects without much hassle. You can start by trying the free version, and if you like to proceed, you choose the monthly payment.

  7. Zoho Projects
  8. Zoho projects are the online PM tool that allows you to make a team plan, track the work and collaborate.

    This tool becomes a beneficial inclusion for small and midsize businesses. Now you can set the project plan and create the ad-hoc tasks throughout the team.

    There are several other features included in it that let you assign the work hours, create paths with the use of Gann charts and baselines.

    You can also create task reminders and make work allocations based on the team. The resource utilization and tracking work included in the app become effective for the managers to ensure that employees are not over or underworking.

    The availability of this app's mobile version makes it a great choice as it can be accessed from anywhere. Some of the other features included in the tool are forums for idea discussion, tracking activities, virtual meetings, and many more.

  9. Forecast
  10. The forecast is another name for the best PM app that can be beneficial for small businesses.

    The ability to unite with resources, projects, and other finance work in this AI-powered platform becomes a great choice. The project managers can leverage the automation facility included in the app to create the estimated timeframes, schedules, and also budgets.

    The detailed task list that you can create and set the priorities make it a great choice. The presence of task cards becomes a good choice for the team members to comment, register, and share the time spent.

    Project Management software can control the workflow by building out detailed task lists and flagging clear priorities.

    Task cards allow every team member to comment easily, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks.

    You can put together projects for any type of work; fix the time and material to achieve optimum results.

    The AI present in the app keeps learning from the previous work. It suggests the hours you generally register and help you by faster login. You can keep an eye on the time registration, and if they forget something, you can quickly notify them.

Conclusion

Now that you have gathered ample information about the project management software, you can start with one. No doubt there are a lot of problems that you will face in the course of handling your employees and therefore with one such software, you can ensure an easy task.

You must know that every app has its own set of advantages, and therefore make sure you are great at scrutinizing before choosing one. This way, you can make your clients happy by delivering on time, keep your employees not burdened with extra work and eventually expand your businesses.

Bear in mind that a small business has numerous challenges to face, but some challenges have easier solutions. So without any further waiting, choose your Project Management software according to your needs and requirements and offer on-time quality output.

Curated by-

Ms. Mahima Garg

She is a technology enthusiast and an author who is passionate about ideation, planning, implementing, integrating, and managing business processes for business growth. This led her and the team to build a Global IT Certification and Preparation Platform for professionals which help them get certified and enhance their career growth. With 20+ years of experience in IT and Management, she believes to impart what she has learned in her exciting career.

Subscribe to Newsletter and Get Voucher Updates, Mock Tests Updates, and More!
 
CertoMeter is dedicated to becoming the best-centralized platform for students and professionals in the IT industry who are looking to get knowledge and certified for their future excellence.